The quality of your board’s meetings is contingent on the amount of work that members complete prior to each meeting. Meetings held online can be more productive and efficient when participants prepare. A well-prepared group is more likely to adhere to the agenda and avoid getting distracted.
It’s important to set clear expectations for remote board members on how they’re required to take part in meetings. It’s a good idea, for instance to remind the participants that they must mute themselves when speaking and only speak up when called upon. This will prevent people from arguing with one another or leaving the meeting without feeling heard. Before a meeting begins the convenor must ask participants if they have any tech issues they require assistance with.
It’s also helpful to include the rules for virtual meetings in the materials for board members’ orientation so that everyone has a clear understanding of what’s required of them prior to, during, and after the meeting. For instance, it’s essential to send the board agenda ahead of time, and to follow up with the participants a day or in the morning prior to the meeting to confirm all the details, give utilizing data visualization for clearer business perspectives in protectednetwork org post them the Zoom or meeting link again, and remind attendees of any other preferences at the meeting (such as requesting attendees to attend from an area that is quiet to avoid distractions). It is recommended to include a placeholder for an executive session to each item on your agenda and include this at the beginning of the meeting to avoid confusion.