A board portal is a specialized governance software which secures and safely delivers digital board packs to directors and the secretariat for their organization. Streamlined and automated they improve collaboration, encourage better discussions and decision-making, and help everyone in the organization to agree on the strategic direction of the business.
They also save time and resources by reducing printing, couriering, email and meeting preparation costs. The ability to access documents for the board and communicate via an encrypted, secure in-app messenger means that board members are in touch anytime, even when they’re not in the office. They can prepare for meetings and sign documents online or in-app and use the video conference integration to participate in virtual meetings when they are unable to attend in person.
What to look for when choosing a portal for a board
When selecting a board portal vendor, ask potential providers to show you their demos and provide detailed exhaustive troubleshooting tips on ESG compliance their site. They should also be able give you a full estimate that includes all up-front and ongoing expenses. Pricing models may vary and be dependent on a flat rate, per feature or by the number of users. Therefore, it’s important to compare them.
The most crucial requirement for a quality board portal is robust security. It should be able to secure all data while in transit and in rest, and allow for specific controls on authentication and access rights. In addition it should have a disaster recovery plan with an uptime assurance and regularly undergo external audits to ensure security, availability integrity, privacy and security.