https://www.boardroomdigital.info/board-of-directors-conflict-of-interest-policy-common-rules/
A digital board meeting is a great way to conduct a boardroom discussion with remote attendees. These meetings provide a powerful alternative to face-to-face meetings and can be used in conjunction with traditional board meetings if needed. The benefits of using virtual boardrooms include higher involvement from remote directors, less paperwork, and a more cost-effective method to manage meetings. Paperless solutions can also reduce costs for board members by eliminating printing and travel expenses.
Begin by testing your software with attendees in person prior the meeting. This will ensure that everyone knows the software and can follow the instructions easily. The meeting should be scheduled at an hour that is suitable for all participants, allowing them to avoid distractions and stay focused. It is recommended to conduct the meeting via video chat, to ensure that all directors can be able to hear each other and see the speakers.
It is essential to prepare for your online board meeting and plan an agenda prior to the meeting. This will allow you to save time during the meeting and allow you to concentrate on the most important issues. It is important to allow enough time for each item on the agenda and allow ample time to discuss the topic. It is also important to set the tone of the meeting by adhering to the rules for board meetings. For instance, you should be certain to keep your voice off when you are not speaking, and don’t interrupt the conversation with personal remarks or questions.