Remote board meetings are a virtual version of the traditional face to face board meeting. You and other attendees connect through an online secure and user-friendly platform. Instead of spending time or money on travel expenses members of your team can join the meeting from the comfort of their own office or at home.
The first step for a successful remote meeting is to select the most effective video conference software. It should be safe, user-friendly, and have a lot of useful tools. Once you’ve picked the right one, make sure you perform a test before the meeting to ensure everyone is familiar with the software and can start using it quickly.
It’s also a good idea to study the specific rules and regulations of your state for remote meetings. There could be legal restrictions that you need to be aware of and so make sure you check with your board’s admin or lawyer to ensure you’re in compliance before scheduling a remote meeting.
It’s also recommended to turn off your microphone when you’re not speaking to ensure that others can clearly hear your conversation. This keeps the meeting on track by avoiding interruptions which can be frustrating for everyone.
Final tip: Before you begin, set clear goals and time limits. It will help you keep the meeting on track and finish all items on your agenda. This will also help keep your remote board members more engaged and focused throughout the meeting.