http://myboardroom.blog/board-software-features
Meeting Room Management is a procedure which involves coordinating collaborative spaces such as conference rooms, as well as other spaces to facilitate meetings, events, and presentations. Effectively managed meeting rooms lower cost and improve productivity by maximizing the use of existing resources.
A well-planned space can reduce energy costs since heating, lighting and cooling is only required when the spaces are occupied. This reduces the need for overhead and helps to ensure sustainability for the environment.
An easy-to-read display of meeting space availability is key for ensuring that everyone has the ability to locate and book a room when needed. A central system that is real-time availability and an open calendar, along with an option to search that is easy to use can simplify the process. It can also prevent double bookings, which can lead to confusion and delays.
A simple update can cancel a reservation and release the space. This will reduce cancellations in the last minute and no-shows, which could have a an adverse impact on room utilization rates.
Ensure that all the necessary equipment is in the meeting room prior to the scheduled event. This will ensure that participants can begin their work promptly, and prevent delays. Finding any issues with technology, such as intermittent internet connectivity or recurring hardware issues, can help by proactively maintaining equipment and limiting disruptions.